“Attendance Matters”

As a school we aim to ensure that all children achieve the best they can. We recognise that attending school on time has a positive impact on learning, allows children to form better relationships with their peers and the staff and leads to better overall performance in school. Every lesson really does count and children can quickly fall behind if even a day is missed. By ensuring that attendance and punctuality are the highest that they can be we are not only giving our children the best chance to achieve success we are also preparing them for their future adult life.

The Governors of Hawthorn Community Primary School have set a target of 97% attendance, but, in line with Local Authority guidelines we expect a minimum of 96% attendance.

Legally we are required to record all absences as either authorised or unauthorised.

Examples of authorised absence:

  1. Genuine illness
  2. Days of religious observance specified in advance
  3. Exceptional family circumstances eg bereavement
  4. Approved sporting activity
  5. Medical Appointments – evidence to be provided

Examples of unauthorised absence:

  1. Frequent absence due to minor ailments
  2. Shopping during school hours
  3. Looking after siblings of sick parents or carers
  4. Birthdays
  5. Day trips
  6. Holidays
  7. Arriving late for school after the close of register

Parents have a legal responsibility to ensure that their child is not late for school, as this can also have a detrimental effect on their child’s education.

Minutes late per day

Equivalent of missing

5 Minutes

3.4 school days a year

10 Minutes

6.9 school days a year

15 Minutes

10.3 school days a year

20 Minutes

13.8 school days a year

30 Minutes

20.7 school days a year


Absences Including Term Time Holidays

We are unable to authorise any term-time holidays and would ask that you should only book holidays within the school holiday times. From September 2013 the Department of Education has tightened attendance guidelines, so that any child who takes 5 or more days for unauthorised reasons including holidays is now referred on and could be fined £60 per leave period per adult per child. We understand that it can be difficult for some families to take holidays within school holiday time but we are required by law to follow this guidance.  


Monitoring Attendance

At the end of every term we monitor attendance for each child. If your child falls below 95% that term we will notify you in writing that we are concerned about their attendance. If your child's attendance falls below 90% then you will be put on a monitoring schedule with our Family Support Worker. This will involve a meeting and then monitoring for a period of at least 4 weeks where attendance needs to be significantly improved. After a period of monitoring if attendance still does not improve then we will refer your case to the County Council's Education Entitlement Team. As a last resort legal procedures will be instigated.


We are here to Help

We ask that parents should ensure they contact the school if a circumstance has arisen that will affect their child’s attendance. Our Family Support Worker is available to help you if you are struggling to ensure your children attend school regularly. Talk to your child’s class teacher about this or call either school office and ask to speak to Miss Amy Brown.

In order to maintain good attendance at Hawthorn Community Primary School we request that: Parents should ensure that if their child is to be absent from school for any unavoidable reason such as sickness they should contact the school on the first day of absence. This may be done by phone – 01536 512204, by leaving a message on the school mobile number – 07807 941646, by letter or in person.

The NHS has produced a leaflet providing parents with further information on whether your child is too ill for school, it can be accessed at: NHS help

We have produced a guide for Parents and Carers which is available to download below and our full Attendance Policy is available to download here.